Turn meeting recordings into Slack summaries using WayinVideo and GPT-4o-mini

Description

Paste any Zoom, Google Meet, or Teams recording URL into a simple form along with the meeting title, team name, date, and Slack channel and the workflow handles everything automatically. [WayinVideo](https://wayin.ai/api/) transcribes the full meeting with speaker labels and timestamps, then GPT-4o-mini extracts five structured sections: a meeting summary, action items with owners and due dates, decisions made, key discussion points, and next steps. A formatted Slack message is posted to your team channel and every meeting summary is logged to Google Sheets with the Slack message timestamp. Built for teams who run regular standups, project meetings, or client calls and want action items shared on Slack automatically — without anyone writing notes or copy-pasting summaries.

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What This Workflow Does

- Transcribes meetings with speaker labels — WayinVideo processes the full recording and returns every spoken segment attributed to the correct speaker with timestamps - Extracts five structured sections automatically — GPT-4o-mini identifies the meeting summary, action items with owners and due dates, decisions, key discussion points, and next steps from the transcript - Assigns owners to every action item — Action items include the responsible person's name if mentioned in the meeting, falling back to "Team" if no specific person was named - Posts a formatted Slack message with Block Kit — The Slack message uses headers, fields, dividers, and sections so it is easy to scan on any device — not a wall of text - Includes a recording link in the Slack message — Every Slack message ends with a clickable link to the full recording so anyone can watch back without searching for the URL - Polls automatically until transcription is ready — Waits 90 seconds then checks every 30 seconds until the transcript is available, with no manual monitoring needed - Logs the full summary to Google Sheets — Appends a row with the meeting title, team, date, duration, attendees, all five extracted sections, recording URL, Slack channel, and Slack message timestamp

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Setup Requirements

Tools Needed - n8n instance (self-hosted or cloud) - WayinVideo account with API access - OpenAI account with GPT-4o-mini API access - Slack workspace with a bot connected to your team channel - Google Sheets (one sheet with a tab named Meeting Log)