Turn meeting recordings into Jira, ClickUp, and Linear tasks with Whisper and Claude

This AI-powered workflow transcribes Zoom/Google Meet recordings, extracts decisions and tasks using AI, then creates tickets in Jira/ClickUp/Linear and assigns them to team members automatically.

How it works

1. Trigger - Receives meeting recording URL via webhook or schedule 2. Download Recording - Fetches audio/video file from Zoom/Google Meet 3. Audio Extraction - Converts video to audio if needed using FFmpeg 4. Transcription - Uses Whisper API to transcribe meeting audio 5. Wait & Process - Allows transcription to complete 6. Parse Transcript - Cleans and formats the transcription text 7. AI Analysis - Claude extracts action items, decisions, owners 8. Team Member Matching - Maps names to user IDs in project tools 9. Create Tasks - Generates tickets in Jira/ClickUp/Linear 10. Assign & Notify - Assigns tasks to team members and sends notifications 11. Meeting Summary - Saves full summary to Google Drive/Notion 12. Response - Returns processed action items and task links

Setup Steps

1. Import this workflow into your n8n instance 2. Configure credentials: - Zoom OAuth - For downloading Zoom recordings - Google OAuth - For Google Meet recordings and Drive storage - OpenAI API - For Whisper transcription service - Anthropic API - For Claude AI analysis - Jira/ClickUp/Linear API - For task creation - Slack/Teams - For notifications (optional) 3. Set up team member mapping in the config node 4. Configure your project management tool preferences 5. Activate the workflow

Sample Trigger Payload json { "meetingSource": "zoom", "recordingUrl": "https://zoom.us/rec/share/...", "meetingTitle": "Q1 Planning Meeting", "meetingDate": "2024-01-15", "attendees": ["alice@company.com", "bob@company.com", "charlie@company.com"], "projectKey": "PROJ-123", "taskTool": "jira", "defaultPriority": "medium", "autoAssign": true, "sendNotifications": true, "saveToNotion": false, "saveToDrive": true, "extractDecisions": true, "extractRisks": true, "dueDate": "2024-01-22" }

Features

- Multi-platform support (Zoom, Google Meet, MS Teams recordings) - Accurate transcription using OpenAI Whisper API - AI-powered extraction of action items, decisions, risks, and next steps - Automatic task creation in Jira, ClickUp, or Linear - Smart assignment - maps attendee names to task assignees - Meeting summaries - saves comprehensive notes to Drive/Notion - Slack/Teams notifications - alerts team members of new tasks - Duplicate detection - prevents creating duplicate tickets - Priority detection - AI assigns urgency levels to tasks