Turn meeting action items into ClickUp tasks with Fireflies, GPT-4o-mini and Telegram
Description Connect Fireflies to this workflow once and every meeting action item becomes a ClickUp task automatically — no manual note-taking, no copy-pasting. The moment Fireflies finishes transcribing a call, the w...
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Description
Connect Fireflies to this workflow once and every meeting action item becomes a ClickUp task automatically — no manual note-taking, no copy-pasting. The moment Fireflies finishes transcribing a call, the workflow extracts action items from two sources, uses GPT-4o-mini to parse each one into a clean task with an owner, deadline, and priority, and creates every task in ClickUp via the API. When all tasks are created, you receive a single Telegram message confirming the total count. Built for founders, project managers, and team leads who want zero gap between a meeting ending and the work showing up in their task manager.
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What This Workflow Does
- Triggers automatically on transcription complete — Fireflies fires the workflow the moment any meeting finishes transcribing, with no manual step needed - Extracts action items from two sources — Combines Fireflies NLP task-flagged sentences and the AI-generated summary list, then deduplicates and caps at 15 items - Validates every incoming signal — Checks for a valid meeting ID and silently discards invalid or test pings before any processing begins - Parses each item into a structured task — GPT-4o-mini converts raw action item text into a verb-first task name, assigns an owner, sets a deadline, and scores a priority from 1 to 4 - Creates tasks in ClickUp automatically — Each parsed task is posted to your specified ClickUp list via the API with priority, due date, and a meeting reference in the description - Sends one Telegram confirmation — After all tasks are created, a single message is sent with the meeting title, date, and total task count — no spam per task - Exits cleanly when nothing is found — Meetings with no action items stop silently without errors or empty notifications
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Setup Requirements
Tools Needed - n8n instance (self-hosted or cloud) - Fireflies.ai account with webhook access - OpenAI account with GPT-4o-mini API access - ClickUp account with API access and a target list - Telegram bot (created via @BotFather)