Turn course videos into ClickUp learning tasks with WayinVideo and GPT‑4o‑mini

Description

Submit any course or lecture video URL along with the course title, module name, assignee, due date, and priority and the workflow automatically converts the entire module into a ClickUp task list. [WayinVideo](https://wayin.ai/api/) summarizes the video and extracts key learning highlights, then GPT-4o-mini reads the summary and returns 5–12 structured tasks — each with a title starting with an action verb, a description with what to do and why it matters, a task type, an estimated time, and step-by-step checklist items. Each task is created in ClickUp with your chosen priority and due date, tagged as course-task and learning, and every task is logged to Google Sheets with the ClickUp Task ID and URL. Built for learning and development teams, student communities, training managers, and knowledge workers who want learning to translate directly into action.

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What This Workflow Does

- Summarizes the course module automatically — WayinVideo extracts a structured summary with numbered highlights from the video so GPT has real content to build tasks from - Extracts 5–12 actionable tasks in pure JSON — GPT returns a structured JSON array — each task has a title, description, type, estimated minutes, and checklist steps — no free-text parsing needed - Prefixes every task title with the course name — Tasks are created in ClickUp as [Course Title] Task Title so your board stays organized when processing multiple modules - Maps your priority input to ClickUp numbers — Urgent, High, Normal, and Low are automatically converted to the correct ClickUp priority value (1–4) so no manual setup is needed - Converts the due date to the format ClickUp requires — The date you type in the form is converted to a Unix timestamp automatically before the ClickUp task is created - Creates one ClickUp task per learning objective — Each extracted task becomes a separate ClickUp task with To Do status, course-task and learning tags, priority, and due date - Logs every task to Google Sheets — Course title, module, task title, type, estimated minutes, total tasks in module, ClickUp Task ID, ClickUp URL, assignee, due date, and priority are all recorded

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Setup Requirements

Tools Needed - n8n instance (self-hosted or cloud) - WayinVideo account with API access - OpenAI account with GPT-4o-mini API access - ClickUp account with a List where tasks will be created - Google Sheets (one sheet with a tab named Course Tasks Log)