Track sales call objections with GPT-4o-mini coaching using WayinVideo and Airtable
Description Submit a sales call recording URL and describe the objection type you want to find — such as "pricing too expensive" or "competitor comparison" — and the workflow scans the recording automatically. [WayinV...
Template notes
Description
Submit a sales call recording URL and describe the objection type you want to find — such as "pricing too expensive" or "competitor comparison" — and the workflow scans the recording automatically. [WayinVideo's](https://wayin.ai/api/) Find Moments API locates up to 5 exact moments in the recording that match your search, returning each one with a title, description, timestamp, and relevance score. GPT-4o-mini then analyzes each moment and writes a structured coaching note — objection category, what happened, rep response assessment, specific coaching advice, and a first-person suggested reframe ready to use on the next call. Every moment is saved as a separate Airtable record with Status set to Needs Review. Built for sales managers and revenue teams who want to track objection patterns across their team's calls without manually reviewing every recording.
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What This Workflow Does
- Finds exact objection moments in the recording — WayinVideo's Find Moments API scans the full call and returns up to 5 timestamped moments that match your specific objection search query - Returns relevance scores per moment — Each matching moment comes with a relevance score out of 100 so you know which instances are the strongest matches - Generates a coaching note per moment — GPT-4o-mini writes a structured 5-section analysis for each moment including what happened, how the rep likely handled it, and specific coaching advice - Writes a first-person suggested reframe — Every coaching note includes an exact alternative response the rep can use next time the same objection comes up — in first person, ready to say out loud - Categorizes each objection automatically — GPT assigns every moment to one of eight objection categories: Pricing, Competitor, Timing, Feature Gap, Trust, Authority, Need, or Other - Creates one Airtable record per moment — Each of the up to 5 moments becomes its own record with all 16 fields and Status set to Needs Review for the manager to review - Polls automatically until results are ready — Waits 90 seconds then checks every 30 seconds until WayinVideo finishes scanning the recording
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Setup Requirements
Tools Needed - n8n instance (self-hosted or cloud) - WayinVideo account with API access - OpenAI account with GPT-4o-mini API access - Airtable account with a base and table set up