Sync Notion to Clockify including clients projects and tasks

Purpose

This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks.

Demo & Explanation

[](https://youtu.be/qr0cvtAAMrc)

How it works

- On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference - Potential differences are then applied to Clockify - If an item has been archived or closed in Notion, it is also marked as archived in Clockify - All entities are processed sequentially, since they are related hierarchically to each other - By default this workflow runs once per day or when called via webhook (e.g. embedded into a Notion Button)

Prerequisites

- A set of Notion databases with a specific structure is required to use this workflow - You can either start with [this Notion Template](https://steadfast-banjo-d1f.notion.site/1ae82b476c84808e9409c08baf382c45) or adapt your system based on the requirements described in the big yellow sticky note of this workflow template