Summarize Zoom meetings and create tasks with Claude, ClickUp, Calendar, Slack, and Sheets

Description

Activate this workflow once and every day at 9AM it automatically processes all Zoom meetings from the past 24 hours — no manual action needed after any call. For each recorded meeting, it downloads the transcript, fetches all participants, and uses Claude 3.7 Sonnet with the Think Tool to write a 6-section structured summary covering key discussion points, decisions, action items, follow-up meeting details, and key quotes. The HTML summary is emailed to every participant individually, action items become ClickUp tasks, follow-up meetings get added to Google Calendar, a Slack notification is sent to your team, and every meeting is logged to Google Sheets. Built for teams who use Zoom for meetings and want complete post-meeting automation without spending time on notes, tasks, or emails after every call.

> ⚠️ Zoom requirement: This workflow requires a Zoom Pro account or higher with Cloud Recording and Auto-Transcription enabled. Free Zoom accounts do not support cloud transcription.

---

What This Workflow Does

- Downloads and parses the Zoom VTT transcript automatically — The workflow fetches the transcript file from Zoom's recording API and parses the WEBVTT format into clean readable text - Generates a 6-section AI meeting summary using Claude 3.7 Sonnet — The Think Tool helps Claude reason through the transcript to extract meeting summary, key discussion points, decisions, action items, follow-up meeting details, and key quotes - Emails the full HTML summary to every participant individually — Participant emails are fetched from Zoom, deduplicated, and the summary is sent to each person with their name in the email - Creates one ClickUp task per action item — Action items extracted from the summary are split and created as separate tasks in your ClickUp list with the correct priority - Creates a Google Calendar event if a follow-up meeting was mentioned — The follow-up meeting section of the summary is parsed and a calendar event is created with all participants invited automatically - Sends a Slack status notification to your team — A message is posted with the meeting title, duration, participant count, and checkmarks showing which actions were completed - Logs every processed meeting to Google Sheets — Date, meeting title, duration, participant count, task count, and follow-up status are saved per meeting

---

Setup Requirements