Send subscription renewal reminders with Email and ClickUp

Subscription Renewal Reminder – Email & ClickUp

Automate the tracking of customer subscription expiry dates, create renewal tasks in ClickUp, and dispatch friendly email reminders before the due date. The workflow listens for incoming subscription data, schedules reminder sequences, and updates ClickUp so your support or sales team never misses a renewal opportunity.

> Community Template Disclaimer > This workflow is provided by the n8n community for educational and demonstration purposes. Review, test, and adapt it to your own requirements before using in production.

Pre-conditions/Requirements

Prerequisites - n8n instance (self-hosted or n8n.cloud) - Active ClickUp workspace & ClickUp API token - SMTP credentials or n8n Email node configured (e.g., Gmail, SendGrid, SES) - (Optional) Publicly reachable URL for the Webhook trigger

Required Credentials - ClickUp API – Create renewal tasks and update task status - Email / SMTP – Send renewal reminder emails to end-users

Specific Setup Requirements | Item | Recommendation | Notes | |--------------------------|---------------------------------------------------|----------------------------------------------------------| | ClickUp Folder/Space | Subscriptions | Tasks will be created here | | Email “From” Address | renewals@yourdomain.com | Ensure DMARC/SPF alignment | | Webhook Security | Signature header or basic authentication (opt.) | Protects against unauthorized calls |

How it works