Schedule meetings via WhatsApp using natural language with Gemini AI & Google Suite

🚀 How It Works Turn your WhatsApp chats into an AI-powered meeting scheduler with Google Gemini, Google Calendar, and Google Sheets. This workflow understands natural language like “Book a meeting with Ali at 3 PM tomorrow”, checks your contacts, avoids overlaps, and updates your calendar automatically all from WhatsApp.

It’s a complete AI scheduling system built for founders, teams, and service providers who manage clients over chat.

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🔁 Workflow Overview - WhatsApp Trigger → Captures incoming messages in real time - Intent Agent (Gemini) → Detects scheduling intent (create / edit / cancel) - Google Sheets → Finds contact names, emails, and tags - Get Events → Checks existing meetings to prevent conflicts - Correction Agent + Intent Check → Confirms details with AI - Calendar Agent (Gemini) → Executes the calendar action intelligently - Create / Update / Delete Event → Syncs instantly to Google Calendar - Response Node → Sends WhatsApp and email confirmations

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⚙️ Quick Setup (⏱ ~15 min) 1. Connect WhatsApp Cloud API – link your WhatsApp Business account 2. Authenticate Google Calendar & Sheets – use Sheets for contacts (Name | Email | Type) 3. Add Google Gemini API Key – used by Intent, Correction, and Calendar agents 4. Customize Prompts – adjust tone and language in the Gemini nodes 5. Test Your Flow – e.g., message “Schedule meeting with Ali at 10 AM Friday” to verify calendar and confirmation replies

💡 All setup details are also documented inside the workflow sticky notes.

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