Schedule and manage appointments with Groq, Google Calendar, Gmail and Sheets
AI appointment bot with Google Calendar, Gmail and Sheets --- š Overview This workflow automates end-to-end appointment scheduling for your business using an AI-powered chatbot. Clients can book, reschedule, or cance...
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AI appointment bot with Google Calendar, Gmail and Sheets
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š Overview This workflow automates end-to-end appointment scheduling for your business using an AI-powered chatbot. Clients can book, reschedule, or cancel meetings through a simple chat interface ā no manual coordination needed.
Two independent flows run in parallel. The AI Chat Flow handles real-time client conversations using Groq LLaMA 4 Scout, managing calendar availability, event creation, updates, and Gmail confirmations automatically. The Daily Sync Flow runs every morning to refresh your Google Sheet with the day's appointments and email an admin summary report.
All times are handled in IST (GMT+05:30) with full ISO 8601 formatting.
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āļø How it works
AI Chat Flow Client sends a message to the bot AI Agent collects name, email, purpose, date, time, and duration Checks Google Calendar for availability Creates, updates, or deletes calendar events based on request Sends Gmail confirmation or cancellation email to the attendee