Run AI-scored cold email outreach and follow-ups with Ollama and Gmail

Who is this for?

This workflow is built for founders, sales teams, solopreneurs, and agencies who want to automate outbound sales without expensive tools. Perfect for anyone doing cold email outreach who wants AI-powered personalization at scale.

What it does

The workflow runs three automated flows:

Flow 1 — New Lead Processing (8 AM weekdays): - Reads new leads from Google Sheets - Scrapes the lead's website to build a research dossier - AI scores each lead (0–100) on company fit, role fit, timing signals, and engagement potential - For leads scoring 40+, AI generates 3 personalized cold emails with different angles - Sends Email 1 immediately and saves all 3 emails to the sheet - Low-fit leads are marked as skipped

Flow 2 — Follow-up Engine (every 2 hours weekdays): - Checks for leads that need follow-ups - Sends Email 2 after 3 days, Email 3 after 7 days - Automatically marks sequence as complete after Email 3 - Skips leads that have already replied

Flow 3 — Reply Detection (every 2 hours weekdays): - Searches Gmail for replies from active leads - Filters out your own sent emails to avoid false positives - When a reply is found, marks the lead as "replied" and stops the sequence - Sends a Telegram alert with the reply preview

Setup steps