Outlook inbox tamer: GPT-4.1 powered categorization, auto replies & team alerts

Outlook Inbox Tamer: AI-Powered Categorization, Auto Replies & Team Alerts

This workflow automatically classifies and routes incoming Outlook emails into smart categories using n8n + OpenAI GPT-4.1-mini. It helps professionals and teams stay organized by intelligently sorting and responding to high-priority messages, customer support emails, promotions, and finance-related messages — all without manual effort.

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🧠 Who’s It For - Professionals or teams overwhelmed by email volume. - Customer support, operations, or finance teams needing real-time triage. - Anyone who wants AI to help manage and prioritize their Outlook inbox.

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⚙️ How It Works 1. Microsoft Outlook Trigger monitors your inbox for new emails. 2. OpenAI GPT-4.1-mini analyzes each email and classifies it as one of: - HighPriority - CustomerSupport - Promotions - Finance/Billing 3. Routing node moves emails to matching Outlook folders. 4. AI-generated replies and Telegram notifications keep the right team informed instantly. 5. (Optional) Use Google Sheets + Manual Trigger to test with sample data before going live.

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🛠️ Requirements - Outlook account connected via Microsoft Outlook OAuth2. - OpenAI API key (set up in n8n credentials). - (Optional) Telegram bot token for team alerts. - (Optional) Google Sheets for test emails.