Monitor construction stock & send low inventory alerts with Google Sheets
Description - Automates stock maintenance for real estate (e.g., construction materials, office supplies). - Monitors stock levels, processes additions/deductions, and sends low-stock alerts via email. - Uses Google S...
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Description - Automates stock maintenance for real estate (e.g., construction materials, office supplies). - Monitors stock levels, processes additions/deductions, and sends low-stock alerts via email. - Uses Google Sheets for data storage and n8n for workflow automation.
Essential Information - Daily workflow to check and update stock levels. - Stores data in a Google Sheet for easy access and analysis. - Sends email notifications for low-stock items based on predefined thresholds. - Supports dynamic stock updates via API or form input (configurable).
System Architecture - Stock Monitoring Pipeline: - Daily Stock Check: Triggers daily to initiate stock monitoring. - Fetch Stock Data: Retrieves current stock levels from Google Sheet. - Update Stock Levels: Processes stock additions or deductions. - Alert Generation Flow: - Check Low Stock: Identifies items below threshold. - Send Email Alert: Notifies stakeholders of low-stock items. - Data Management: - Update Google Sheet: Saves updated stock levels and timestamps.
Implementation Guide - Import the workflow JSON into n8n. - Configure Google Sheets credentials and specify sheet ID. - Set up SMTP credentials for email alerts. - Test stock update and low-stock alert processes. - Monitor email delivery and adjust thresholds as needed.
Technical Dependencies - Google Sheets API for stock data storage and retrieval. - SMTP service for sending low-stock email alerts. - n8n for workflow automation and orchestration. - Optional: Web form or API for dynamic stock updates.
Database & Sheet Structure - Stock Inventory Sheet (StockInventory): - Columns: item, quantity, threshold, lastupdated, unit - Example: Cement, 100, 20, 2025-07-29T08:00:00Z, Bags
Customization Possibilities - Modify Update Stock Levels node to integrate with a form or API for real-time updates. - Adjust Check Low Stock node to set custom thresholds per item. - Customize email alert format in Send Email Alert node. - Add error-handling nodes for invalid stock updates. - Integrate with a dashboard tool for visual stock monitoring.