Monitor company budgets with Bexio, Google Sheets and Gmail alerts

This n8n template allows you to automatically monitor your company's budget by comparing live Bexio accounting data against targets defined in Google Sheets, sending automated weekly email reports. It also exports your financial data from Bexio into a flexible spreadsheet environment.

Financial overspending often goes unnoticed until it's too late. This workflow transforms reactive accounting into proactive management by automatically calculating monthly actuals and flagging budget overages in real-time, eliminating the need for manual spreadsheet updates.

Who’s it for This workflow is built for Founders and CFOs who want to replace reactive accounting with proactive financial management. It is the ideal solution for leadership teams needing to eliminate manual data entry, synchronize live Bexio actuals against Google Sheet targets, and receive automated weekly email reports that proactively flag budget overages before they become critical issues.

How it works The workflow automates the extraction and analysis of your Bexio accounting journal through several stages:

Data Extraction: It uses a recursive pagination loop to fetch journal entries from the Bexio API in batches of 1,000 records.

Data Synchronization: It utilizes the "Append or Update" operation in Google Sheets to ensure records stay current without creating duplicates.

Financial Analysis: The system reads target thresholds from a "Budgets" sheet and aggregates costs per account by calculating the delta between Debits and Credits.

Automated Reporting: A logic engine compares monthly actuals against budgets and generates a summary report sent via Gmail if thresholds are exceeded.