Generate HR offer letters and contracts with GPT-4.1-mini and Google Docs

Description

An intelligent AI-powered workflow that automates HR document creation for new hires. Upload candidate documents via form, and the system extracts details, auto-calculates joining dates, fills professional templates using GPT-4, and saves the final Offer Letter or Employment Contract directly to Google Docs—all in seconds.

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What this workflow does

This automation handles your complete HR onboarding document pipeline:

- Form-based submission: HR fills a simple form with candidate's Identity card, Resume, Job Role, Salary, and document type selection - Smart data extraction: Automatically extracts candidate name from uploaded Resume PDF and calculates joining date (1st of next month) - Template selection: Routes to Offer Letter or Employment Contract template based on HR's selection - AI-powered filling: Uses OpenAI GPT-4.1-mini to intelligently fill all placeholders while preserving exact formatting, line breaks, and emojis - Google Docs output: Saves the final professional document directly to Google Docs, ready to send to the candidate

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Setup requirements