Create smenso tasks from Gmail with automatic project assignment

Workflow Description — Create smenso Task from Gmail with automatic Project Assignment

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English

Title Create smenso Task from Gmail with automatic Project Assignment

Short Description Turn emails into smenso tasks automatically — use a keyword in the subject line to assign tasks to the right project, get a confirmation reply, and keep your inbox clean.

Full Description

This workflow monitors a Gmail inbox for emails with the subject "smenso Task" and automatically creates tasks in your smenso workspace. What makes it smart: by adding a keyword in square brackets to the subject line, the workflow automatically assigns the task to the matching smenso project. The sender receives a confirmation reply and the email is marked as read.

How it works: 1. Gmail Trigger polls the inbox every minute for unread emails matching "smenso Task" 2. A filter ensures only emails from trusted senders (your domain) are processed 3. All active smenso projects are fetched to enable automatic matching 4. A Code node extracts the keyword from the subject and finds the matching project 5. The task is created in the matched project (or a fallback project if no match is found) 6. The sender receives an automatic confirmation reply with task and project details 7. The email is marked as read so it won't be processed again