Create Notion knowledge pages from webinars with WayinVideo and GPT-4o-mini
Description Paste any webinar, training, or lecture recording URL into a simple form along with the title, speaker name, topic category, and date and the workflow builds your knowledge base automatically. [WayinVideo]...
Template notes
Description
Paste any webinar, training, or lecture recording URL into a simple form along with the title, speaker name, topic category, and date and the workflow builds your knowledge base automatically. [WayinVideo](https://wayin.ai/api/) transcribes the full session with speaker labels and timestamps, then GPT-4o-mini identifies 3 to 8 distinct topics covered and writes a complete structured page for each one — summary, key insights, action items, notable quotes, timestamps, and tags. One Notion page is created per topic and every page is logged to Google Sheets with its Notion URL for easy team access. Built for teams, educators, consultants, and agencies who want a searchable knowledge base from every webinar without watching recordings or taking notes manually.
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What This Workflow Does
- Transcribes webinars with speaker labels — WayinVideo processes the full session and returns every segment attributed to the correct speaker with timestamps, giving GPT full context - Identifies 3 to 8 distinct topics automatically — GPT-4o-mini reads the transcript and determines how many meaningful topics were covered — no manual segmentation needed - Writes a complete knowledge page per topic — Each topic gets a summary, up to five key insights, action items with checkboxes, notable quotes, timestamp range, and relevant tags - Creates one Notion page per topic — Each knowledge page is published directly to your Notion database with the webinar title and topic title as the page name - Polls automatically until transcription is ready — Waits 90 seconds then checks every 30 seconds until the transcript is available, with no manual monitoring required - Logs every created page to Google Sheets — Appends a row with the Notion page ID, Notion page URL, topic title, speaker, tags, and Status set to Published - Saves all webinar metadata to every page — Speaker name, webinar date, duration, target team, and recording URL are embedded in every Notion page for full context
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Setup Requirements
Tools Needed - n8n instance (self-hosted or cloud) - WayinVideo account with API access - OpenAI account with GPT-4o-mini API access - Notion account with a connected database - Google Sheets (one sheet with a tab named Knowledge Base Log)