Categorize meetings and log time with Fireflies, GPT-4o-mini, and Google Sheets

Description

Connect Fireflies to this workflow once and every meeting you record is automatically categorized and logged to Google Sheets the moment transcription finishes. GPT-4o-mini reads the meeting title, keywords, overview, and action items, then assigns one of seven categories — Sales, Client, Internal, HR, Product, Finance, or Other — along with a confidence rating and a one-sentence reason. Each meeting becomes one clean row in your sheet with emoji labels for instant visual scanning. Built for founders, operations managers, and team leads who want a searchable, sortable record of how their time is actually being spent across meeting types.

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What This Workflow Does

- Triggers instantly when a meeting ends — Fireflies fires the workflow the moment transcription completes, so no manual step is ever needed - Fetches meeting details from Fireflies — Retrieves the title, date, duration, participants, keywords, overview, and action items for each meeting - Assigns one of seven categories — GPT-4o-mini classifies every meeting as Sales, Client, Internal, HR, Product, Finance, or Other based on actual meeting content - Scores confidence per classification — Returns High, Medium, or Low confidence so you know which categorizations to trust and which to review - Adds emoji labels for visual scanning — Category and confidence values are emoji-coded before logging so your sheet is readable at a glance without filtering - Logs one row per meeting to Google Sheets — Appends a 10-column record automatically including date, title, category, confidence, reason, duration, participants, keywords, and a direct Fireflies link

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Setup Requirements

Tools Needed - n8n instance (self-hosted or cloud) - Fireflies.ai account with webhook access - OpenAI account with GPT-4o-mini API access - Google Sheets (one sheet with a tab named Meeting Categories)