Book WhatsApp consultations and sync contacts with Airtable and Google Calendar

WhatsApp Booking Flow | Consultation Scheduling

This n8n template automates appointment booking via WhatsApp Flows with real-time calendar availability, AI-powered intent classification, and CRM synchronization. It transforms manual booking conversations into a seamless self-service experience directly within WhatsApp.

Who is this for?

Service businesses wanting WhatsApp-based appointment booking Consultants and agencies offering scheduled calls or consultations Teams using Airtable for CRM and Google Calendar for scheduling Businesses looking to reduce booking friction with conversational commerce

What problem does this workflow solve?

Appointment booking typically involves back-and-forth messaging to find available times, collect customer details, and confirm bookings. This workflow eliminates that friction by providing an interactive booking flow within WhatsApp that checks real-time calendar availability, collects customer information, and automatically syncs bookings to your CRM and calendar.

How it works

Webhook Entry Point: A single webhook handles both GET (Meta verification) and POST (messages/flows) requests - required due to Meta's single-webhook-per-app restriction.