Automatic email categorization and organization with Outlook and GPT-4o

n8n – Outlook AI Categorization & Labeling (Fully Automated)

> Zero manual mapping. The workflow automatically discovers your Outlook folders, understands the context, assigns the correct category, and moves the email into the right folder. It uses the original Microsoft Outlook nodes plus an AI Agent. You can connect OpenAI or any other LLM provider.

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✨ Features

- Self-Discovery: Scans your Outlook folders automatically – no manual mapping required. - AI-Powered Decisions: Considers sender, subject, content, links, attachments, timing, and business context. - Label + Move: Assigns the right Outlook category and moves the email into the correct folder. - Dual Category Logic: Can apply both a primary and a secondary category (e.g., Action + Project). - Error Handling: Captures errors and continues without breaking the workflow. - Flexible AI Backend: Replace OpenAI with your own LLM if preferred.

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🚀 Setup (5 Steps)

1. Connect Outlook In n8n → Credentials → Microsoft Outlook, grant at least Mail.ReadWrite.