Automate school trip consent forms with email verification, PDF generation & Google Drive

Verified Parent Consent Form Automation for School Trips

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🎯 Description

This workflow automates the entire parent consent process for school field trips, replacing manual paper forms with a secure, verified, and legally compliant digital system.

When a parent submits consent data via POST request (from Postman or any form), the workflow:

1. Receives parent & trip details through a Webhook trigger. 2. Verifies the parent’s email using the VerifiEmail API to prevent fake or disposable entries. 3. Generates a unique Consent ID and timestamps for tracking and legal validation. 4. Creates a professional HTML-based digital consent form, including child details, trip information, and a parent signature section. 5. Converts the HTML document to a PDF using the HTMLCSSToPDF API (ready for printing or archiving). 6. Uploads the PDF to Google Drive automatically, organizing it under a designated folder (e.g., /SchoolConsents/2025/November). 7. Sends an automated Gmail notification to the respective class teacher, including all verified details and the Drive reference. 8. Responds instantly to the original POST request with a success confirmation and all metadata (Consent ID, verification status, storage location, timestamp). 9. Handles invalid emails gracefully, returning a 400 error response for unauthorized or unverified submissions. 10. Provides complete traceability, digital audit, and tamper-proof documentation for school compliance.

Use Case: Ideal for schools, institutions, or organizations that need paperless consent workflows with email verification, cloud storage, and automated staff alerts — ensuring authenticity, security, and compliance.

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