Automate outbound AI sales calls with double-dial using Airtable and Vapi AI

🚀 The Ultimate AI Sales Outbound Engine

Stop wasting hours on manual dialing and listening to ringtones. This workflow transforms your Airtable into a high-velocity AI Call Center using Vapi AI.

⚡ TL;DR

Automate lead qualification calls, handle voicemails like a pro, and sync every transcript back to your CRM without lifting a finger.

🧠 How it Works

1. The Scout: Every minute, n8n scans your Airtable for leads marked TBC. 2. The Dialer: It triggers a personalized Vapi AI call, passing along the lead’s name and context. 3. The Reporter: Once the call ends, a Webhook catches the data, including the recording, transcript, and AI summary. 4. The Strategist: Success? Updates the lead to Called and logs the summary. Voicemail? Automatically triggers a double-dial retry after 1 minute. Still nothing? Schedules a final follow-up for the next day at the optimal time (your time).

🛠️ Setup Guide

Airtable: Create a "Leads" table with fields for Status, Mobile, Attempt, and Summary. Vapi: Plug in your Assistant ID and set the Webhook URL to this workflow's address. n8n: Use the Header Auth credential for your Vapi API key to keep things secure.