Automate meeting transcription & minutes distribution with OpenAI and Google Drive

Automated Meeting Recording Transcription & Minutes Distribution Workflow

Managing meeting recordings manually—downloading audio, transcribing it, summarizing key points, saving documents, and notifying the team—quickly becomes repetitive and inefficient. This workflow eliminates all of those manual steps by automatically detecting new audio files uploaded to a designated Google Drive folder, converting them into high-quality transcripts using OpenAI, summarizing them into structured meeting minutes, transforming the content into a text file, uploading it back to Google Drive, and finally notifying a Chatwork room with the completed summary. What used to take hours can now be completed automatically within minutes, ensuring consistency, accuracy, and faster information sharing.

Who’s it for

This workflow is ideal for:

- Teams that need high-quality, client-ready meeting minutes generated automatically - Project managers who require accurate summaries, decision tracking, and action items without manual effort - Cross-functional teams handling multiple meetings and requiring structured, searchable documentation - Organizations using Google Meet, Zoom, or Teams where recordings must be turned into polished minutes - Anyone who wants a consistent, AI-assisted system that analyzes discussions, extracts insights, and formats them professionally

By leveraging an advanced Meeting Minutes Generation System—capable of key-point extraction, noise reduction, speaker/topic organization, and review support—this workflow ensures that every meeting is transformed into a clean, structured, and highly usable document.

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How it works