Automate meeting scheduling through Telegram with Google Calendar & Notion CRM

💼 Graceful Scheduler Bot — Client & Affiliate Booking Automation

The Graceful Scheduler Bot transforms scheduling into an elegant, automated process. Clients and affiliates simply send a /book message in Telegram, and the workflow manages everything: conflict checks, calendar booking, confirmations, CRM logging, and reminders. ✨

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🌸 Features - 📲 Telegram Intake: Accepts /book command with meeting type, date, time, and email. - 📅 Google Calendar Integration: Checks if the requested time is free and creates a 30-minute event. - 💌 Confirmations: Sends instant confirmation by Email and Telegram. - 🗂️ Notion CRM Log: Records details (Name, Email, Meeting Type, Date, Status). - ⏰ Reminders: Sends polite reminders 24h before the meeting via Email and Telegram.

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⚙️ Setup Instructions 1. Telegram Bot: - Create a bot with BotFather - Add your token into n8n credentials 2. Google Calendar: - Connect your account in n8n credentials - Use primary or specify your calendar ID 3. Email Send Node: - Configure SMTP or Gmail OAuth 4. Notion Database: - Create a database with properties: - Name (title) - Email (email) - Meeting Type (select) - Date (date) - Status (select) - Replace YOURNOTIONDATABASEID in the workflow 5. Customize Messages: - Update confirmation + reminder copy to match your tone 6. Test Example: /book client 2025-09-20 14:00 hello@example.com Jane Doe

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🧩 Node List - Telegram Trigger → listens for /book messages - Function (Parse Command) → extracts meeting type, date/time, email, name - IF Valid? → routes to help or booking flow - Google Calendar (Get Events) → checks for conflicts - IF Time Free? → prevents double booking - Google Calendar (Create Event) → books slot + invites guest - Email Send (Confirmation) → elegant confirmation email - Telegram (Confirmation) → graceful in-chat confirmation - Notion (Create Page) → logs details into CRM - Wait → pauses until 24h before meeting - Email Send (Reminder) → gentle email reminder - Telegram (Reminder) → in-chat reminder