Automate Jira backlog hygiene and reporting with Slack, Gmail and GPT-4

Description Automate Jira backlog management with intelligent cleanup, prioritization, and AI-powered reporting. This workflow scans daily to identify stale issues, missing priorities, and overdue tasks — auto-updates Jira with corrective labels, logs everything into Google Sheets for tracking, and notifies teams via Slack. Every Friday, it sends an AI-generated backlog summary email to project leads for visibility and planning. 🚀📅

What This Template Does - Step 1: Triggers automatically every weekday at 7:00 AM to fetch backlog issues from Jira. ⏰ - Step 2: Filters issues missing estimates, assignees, or priority values for cleanup. 🧹 - Step 3: Applies corrective labels (e.g., “Needs Estimation,” “Unassigned,” “Overdue”). 🏷️ - Step 4: Logs all flagged issues into Google Sheets with timestamps for audit tracking. 📊 - Step 5: Sends real-time Slack alerts summarizing key backlog insights. 💬 - Step 6: Every Friday, uses GPT-4 to generate a summarized backlog health report. 🤖 - Step 7: Delivers weekly summary emails to leads and project managers via Gmail. 📧

Key Benefits ✅ Eliminates manual backlog reviews and prioritization. ✅ Ensures consistent Jira hygiene and task visibility. ✅ Provides centralized backlog tracking via Google Sheets. ✅ Sends real-time alerts for overdue and unassigned tasks. ✅ Offers AI-driven insights for better sprint planning.

Features - Automated daily trigger (Mon–Fri, 7 AM) - Jira issue fetching and filtering by priority and assignment - Smart labeling for hygiene tracking - Slack alerts for backlog anomalies - Weekly GPT-4 generated summary reporting - Google Sheets integration for historical logging - Gmail integration for summary email delivery

Requirements - Jira API credentials with read/write issue permissions - Google Sheets OAuth2 credentials for data logging - Slack Bot token with chat:write permissions - Gmail OAuth2 credentials for email delivery - OpenAI or Azure OpenAI API key for GPT-4 summarization

Target Audience - Agile and Scrum teams maintaining large backlogs 🧩 - Product managers ensuring backlog quality and consistency 📋 - Engineering leads seeking proactive backlog hygiene 🛠️ - Organizations needing visibility across project tasks 🏢 - Remote teams using Slack for daily syncs 🌐

Step-by-Step Setup Instructions - Connect Jira credentials and specify your project key(s). 🔑 - Link your Google Sheet and replace YOURSHEETID for backlog tracking. 📊 - Configure Slack and replace YOURCHANNELID for alert delivery. 💬 - Add Gmail credentials and define recipient emails for weekly reports. 📧 - Add your GPT-4 API key (OpenAI or Azure) for AI summarization. 🤖 - Adjust cron expression (0 7 1-5) to match your local timezone. ⏰ - Run manually once to validate all connections, then enable automation. ✅