Automate daily interview schedule delivery from Google Calendar to Gmail

This n8n workflow automatically fetches all interview events scheduled for today from a specified Google Calendar and sends a personalized email to each interviewer. The email contains a formatted HTML table listing their interview details, including meeting times, Google Meet links, and attendees with their response status.

This ensures all interviewers are informed daily at 8:00 AM IST without any manual coordination.

Who’s it for - Interviewers who want a quick morning packet instead of opening multiple calendar tabs. - Recruiters/coordinators who need a reliable, zero‑friction daily brief for interviewers. - Teams that paste CV/notes links directly into calendar events (no file search required).

How it works 1. Cron triggers daily at 08:00 IST. 2. Google Calendar reads today’s events from the Interviews calendar. 3. A Code step parses each event to identify interviewers and extract candidate details, meeting link, and any CV: / Notes: links from the description and create a table to share via Gmail. 4. A grouping step compiles a per‑interviewer list for the day. 5. Email (Gmail) sends one digest to interviewer.

How to set up 1. Ensure all interviews are scheduled on the Google Calendar named Interviews and that interviewers are added as attendees. 2. Add CV: <url> and Notes: <url> in the event description when available. 3. Import the workflow and add credentials: - Google Calendar (OAuth) - SMTP/Gmail for sending the email digests 4. Keep the default 08:00 IST schedule in the Cron node or adjust as needed.

Requirements - Google Workspace account with access to the Interviews calendar. - Gmail sender account for digests (App Password if using 2FA). - n8n instance (cloud or self‑hosted).

Steps

Trigger Schedule