Automate applicant tracking with GPT-4.1 CV parsing, Google Sheets and Gmail alerts

Template Description: > Stop manually reading every CV and copy-pasting data into a spreadsheet. This workflow acts as an AI recruiting assistant, automating your entire initial screening process. It captures applications from a public form, uses AI to read and understand PDF CVs, structures the candidate data, saves it to Google Sheets, and notifies all parties.

This template is designed to save HR professionals and small business owners countless hours, ensuring no applicant is missed and all data is consistently structured and stored.

---

🚀 What does this workflow do?

Provides a public web form for candidates to submit their name, email, experience, and PDF CV. Automatically reads the text content from the uploaded PDF CV. Uses an AI Agent (OpenAI) to intelligently parse the CV text, extracting key data like contact info, work experience, education, skills, and more. Writes a concise summary of the CV, perfect for quick screening by HR. Checks for duplicate applications based on the candidate's email address. Saves all structured applicant data into a new row in a Google Sheet, creating a powerful candidate database. Sends an automated confirmation email to the applicant. Sends a new application alert with the CV summary to the recruiter.

🎯 Who is this for?

HR Departments & Recruiters: Streamline your hiring pipeline and build a structured candidate database. Small Business Owners: Manage job applications professionally without dedicated HR software. Hiring Managers: Quickly get a summarized overview of each candidate without reading the full CV initially.

✨ Benefits