Auto-follow-up for canceled Calendly meetings with GPT-4, Loom & Asana

This n8n workflow automatically detects canceled meetings from Calendly, uses GPT to write a friendly follow-up message, and sends it via Gmail, complete with a personalized Loom video link. It also creates an Asana task to remind your team to follow up manually if needed.

Ideal for B2B consultants, agencies, and sales teams who want to salvage missed opportunities and stay top-of-mind with prospects after no-shows.

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Who it’s for

Sales teams, consultants, and agencies who rely on scheduled calls to close business and want to re-engage leads who cancel or no-show using automated, human-sounding follow-ups.

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How it works / What it does 1. A Calendly Webhook triggers the flow when a meeting is canceled. 2. Edit Fields extracts the meeting details (who canceled, when, and why). 3. A GPT-4 node writes a personalized follow-up email based on the meeting context. 4. You manually paste in your Loom video link. 5. A Merge node combines the AI-written message, user info, and video link. 6. Gmail sends the follow-up message automatically to the contact. 7. An Asana task is created for your team to track the missed call and optionally follow up manually.

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