AI-powered HR screening automation via Jotform

Who's it for

- HR professionals and recruitment teams handling high application volumes - Startup founders and hiring managers seeking to scale hiring efficiently - Companies wanting consistent, objective candidate evaluation - Teams spending 20+ hours per week on manual resume screening

What it does

- Receives job applications automatically via Jotform webhook - Downloads and parses resume PDFs using LlamaParse AI extraction - Analyzes candidate qualifications with OpenAI GPT-4 (compatibility score, strengths, concerns, technical skills) - Routes candidates into three categories based on AI score (1-10 scale) - Sends personalized HTML emails: interview invitations for strong candidates (7-10), status updates for moderate (5-6), respectful rejections for weak matches (1-4) - Generates detailed HR briefing emails for top candidates with interview questions and focus areas - Completes full screening process in under 2 minutes per application

How it works

- Jotform trigger captures new submissions with resume attachments - HTTP requests fetch submission data and download PDF files - LlamaParse extracts text from resume PDFs with status checking loop - OpenAI AI Agent analyzes resume and cover letter, outputs structured JSON assessment - JavaScript code parses AI output into usable data fields - Switch node routes candidates to appropriate email path based on score - Gmail nodes send customized HTML emails to candidates and HR team - All processing happens automatically without manual intervention

Set up requirements

- Jotform account with API key (form fields: name, email, phone, position, start date, interview preference, cover letter, resume upload) - LlamaCloud account with API key for PDF parsing - OpenAI API key with GPT-4o-mini access - Gmail OAuth2 credentials for sending emails - Estimated setup time: 25-30 minutes - Cost: ~$0.05-0.10 per application processed